What is the first step in scheduling a date for The Moving Wall?
Believe it or not, you have already taken the first step in scheduling a date
for The Moving Wall in your community. Simply requesting the information is a
step many have overlooked.
After reading over the information, the next step is filling out the SPONSOR
APPLICATION form, found elsewhere in this guide, and mailing it back to the
Memorial Fund of VCV, Ltd. By doing so, you are not committing to anything yet.
You are simply requesting that you or your organization be put on a list of communities
who will be considered for available dates when the upcoming schedule is compiled.
Because of the vast number of requests for the Moving Wall, sending in the completed
application doesn't guarantee an available date, but NOT sending in the application
guarantees you won’t get a date.
What happens with the applications?
Once the form has been received, the named organization is placed on a list of
applicants for the year’s schedule indicated on the form, in the order received.
Since there are only a certain number of available display dates in any given
year, the earlier your application is received the better your chance of receiving
a date.
If you do not receive a date in the year indicated on your application, your application
will automatically be transferred to the next year's list.
Does being in the top 40 guarantee a date?
Unfortunately, nothing guarantees a date other than notification that a date is
available and your acceptance of that date. Being within the first 40 communities
listed certainly helps as consideration is given to those who applied first and
to those who have never had The Moving Wall in their community.
However, because of the magnitude of logistics and expense in moving a rather
large structure around the country, other considerations are taken into account.
What are some of the other considerations when scheduling?
Other considerations made during scheduling are concerning climate (Maine is hardly
the place to be in winter, from a Californian’s perspective at least), geographic
relationships to other applicants, and whenever possible, we consider any specific
dates a community may request for one reason or another.
Is the applicant informed as to their position on the list?
Since position on the applicant list is only one consideration of several that
must be undertaken when scheduling, the sponsor is not informed upon receipt of
the application as to what position is held. It would not be an accurate indicator
at the time in showing if a date will be available or not.
When can the applicant expect to hear from the Memorial Fund?
While we have attempted to have the scheduling done by September, it is sometimes
December before it is complete. All those who have been assigned dates will be
notified what dates are available to their community. This process is in stages.
If a date was not available with the first draft of the schedule, there is still
a chance. Those who are informed of available dates have fourteen (14) days to
accept and confirm those dates.
If an applicant does not wish the available dates for their community, the next
applicant on the list, taking all considerations mentioned above, is notified
that those dates are available to them.
Those applicants not receiving dates for that year will be placed on the
following year’s application list automatically.